Job Description

We are seeking a proactive and organized Office Manager to join a mid-sized law firm in their Washington, D.C. office. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment. The Office Manager will be instrumental in supporting the legal staff, upholding a professional environment, and serving as the administrative liaison to the attorneys, ensuring the consistent implementation of firm policies. The role is fully in-office. They offer competitive salary and benefits package, opportunities for professional development and growth, and a collaborative and supportive work environment. Law firm office management experience is required.

Status: Direct Hire

Salary: Up to $120sK range DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

• Manage office operations including supplies, equipment, and facilities.
• Co-supervise administrative staff (in partnership with Director of Human Resources and Legal Support Manager) by monitoring in-office attendance, assisting with managing workflow and task delegation, and ensuring the efficient operation of daily office activities.
• Implement office policies and procedures to enhance productivity.
• Assist in human resources functions such as onboarding, staff training, and performance reviews.
• Support marketing and client development initiatives and activities.
• Responsible for the coordination of the following Office Services responsibilities:
• HVAC issues between building management and employees of DC office
• Housekeeping
• Pest control
• Ongoing installation, maintenance and repair of office furniture and equipment (such as bookshelves, podiums, write-boards, chairs, copy room equipment, etc.)
• Building/space maintenance (such as general repair to doors, carpet, tile, electrical and signage)
• Build and maintain good working relationships throughout the office and with the building/property management
• Maintain relationship with vendors; meet with vendors on a periodic basis for all office services
• Responsible for the coordination of the following Hospitality responsibilities:
• Coordinate Facilities/Hospitality budgets with Atlanta counterparts
• Coordinate DC Office events such as monthly birthday celebrations, monthly partners meetings as well as other internal team meetings
• Coordinate with Atlanta for other Firm-wide events such as Thanksgiving, Staff Appreciation, Holiday Party, etc.
• Coordinate DC Office for external community events
• Collaborate with Marketing and Events to coordinate/facilitate large meetings in the DC Office including client fly-ins, presentations and client holiday party for 100+ guests
• Collaborate with and support Accounting team in various capacities such as delivering confidential documents to Attorneys, prebill / billing deadline follow up, time entry policy adherence, and other ad hoc requests as necessary

Job Requirements:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3+ years of office management experience, preferably in a legal environment.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and legal management software.
• Knowledge of legal terminology and procedures is a plus.

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word.
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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