Job Description
The Payroll Administrator is responsible for the weekly processing of payroll, maintenance of all records, union fringes & dues reporting, compliance with Davis Bacon & NYS Prevailing Wage Requirements, preparation of certified payrolls, preparation of all government reporting, administering non-union benefits and responding to audits . Also includes some non-payroll duties.
Key Payroll Responsibilities
- Onboard new employees and complete necessary government reporting
- Setup and maintain compliant employee files
- Setup payroll information for each job to ensure appropriate prevailing wage and union reciprocity
- Setup and maintain union craft wages database in payroll system
- Understand all union collective bargaining agreements and regularly update comparison chart.
- Collect time sheets weekly
- Ensure accurate posting of hours to payroll system
- Analyze and review timecards to ensure compliance with union rules and legal requirements
- Ensure consistent interpretation of union rules and hours issues
- Ensure compliance with prevailing wage requirements – both NYS and Davis Bacon
- Process payroll and review for accuracy
- Print and distribute payroll checks and process direct deposits
- Deposit federal and state payroll taxes in compliance with all due dates
- Prepare and distribute certified payroll reports
- Reconcile all payroll GL accounts monthly
- Prepare all union fringe benefits and dues reports timely and coordinate payment with accounts payable
- Prepare all required quarterly and annual government reports
- Complete annual reconciliation of all payroll accounts
- Prepare W-2s and ACA forms
- Timely respond to audit requests from union benefit funds and government agencies
- Track vacation time utilization for non-union employees
- Administer benefits for non-union employees
- Annually update payroll procedures in response to new provisions in collective bargaining agreements
- Annually update all rates in payroll system in response to annual CBA increases and changes in prevailing wage
- Track subcontractor certified payrolls and ensure subcontractor compliance with prevailing wage requirements
- Administer any other necessary payroll and benefits related tasks
Other Roles/Responsibilities
- General office tasks
- Plan company Christmas party
- Manage distribution of Christmas hams every year
- Assist safety director with planning of annual company safety meeting
- Manage all DMV compliance
- Keep updated list of vehicles and trailers
- Register new vehicles and trailers
- Renew registrations and permits for all vehicles and trailers
- Manage all company DMV interactions
- Perform all bookkeeping for affiliate concrete recycling company
- Daily reconcile sold materials and prepare invoices
- Post cash receipts
- Post payables invoices and print checks
- Submit hours to payroll service
- Record payroll with journal entries
- Manage intercompany receivables and payables with UCC
- Perform all account reconciliations
- Prepare financial statements
Benefits
- 401k Plan with 15% of pay employer profit sharing contribution after 1 year of service
- Full health insurance fully funded by the employer for all policy types. I.e. family coverage with no payroll deduction
- Health reimbursement account that fully covers health insurance deductible
- 80 hours of personal leave on first January 1st after 6 months employment, pro-rata amount from 6 months to January 1st.
- Paid Holidays: Memorial Day, 4th of July, Labor Day, Thanksgiving, Friday after Thanksgiving, Half Day Christmas Eve, Christmas Day THROUGH New Years Day (excluding weekends).
- Life insurance and long-term disability
The requirements for the position are:
- Bachelor’s or associate degree in accounting
- 2-5 years of bookkeeping experience
- 5-10 years of payroll experience (construction experience is preferred)
- Experience with payroll software (vista by viewpoint is preferred)
- Experience with prevailing wage requirements
- Experience with union payroll is a plus
- Strong proficiency with Microsoft Office products, including Excel, Word, and Outlook
- Strong proficiency with Adobe Acrobat
- Experience with construction accounting software (Vista by Viewpoint is preferred)
- Strong Business writing and communication kills
- Strong organizational skills
- Attention to detail
PI335ad5b502ed-30492-38667921
Job Tags
For subcontractor, Work at office, Weekend work,